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Do small businesses need an intranet portal?

Generally, large corporations, whose number of employees are thousands and even tens of thousands, are often thought of as creating their own intranet portal. And is such a portal needed for small companies with, say, only around 400-500 employees or even fewer? It turns out that even in this case, the intranet portal can be useful, and let’s now consider why.

In many cases, intranet portals are better for companies than regular sites, and quite often they serve as a more affordable alternative to expensive CRM or ERP systems. And when it comes to small companies, this statement is also true. The need to create your own intranet portal for a small business may arise in several common situations.

The company has several offices

If employees of the company work in different offices, fast and reliable communication between them is difficult enough, given that the inside information of the company should remain confidential. In this case, the intranet portal comes to the rescue: communication between offices is as fast as via e-mail or online messengers, but with a higher degree of security.

Company employees work remotely

If the company employs remote employees, then to keep in touch with them without an intranet portal all through the same e-mail and online messengers. And this can be extremely inconvenient: tasks or reports on work performed can be delayed, causing confusion, delays, making wrong decisions. In this situation, the intranet portal becomes an effective tool for collaborative remote work on a collaborative project.

The company has high turnover

If employees change often at the company, then the case is transferred regularly from the employee to the dismissed employee. And one thing is, if the information with which the former employee worked, it is necessary to collect literally on the crumbs from his corporate e-mail, local PCs and network drives, and quite another – if everything is needed immediately stored on the intranet portal. It is obvious that in the latter case it will be possible to save a lot of time for introducing a newcomer to the course of affairs.

E-mails of employees are “clogged”

If the only way to communicate between company employees is to send e-mails, then their e-mail boxes can be “clogged” not only and not so much emails from clients or partners, as messages from colleagues, say, about future corporate events, joint entertainment and more. Finding in a huge stream of emails that fall into an employee’s e-mailbox is really important and valuable in that case becomes difficult. The Intranet portal helps to reduce the load on e-mail and increase the speed of exchange of important information.

The company needs a single center for up-to-date information

When the information flows in the company are numerous and very rich, it is quite difficult to determine where and how to get the most up-to-date information. The intranet portal solves such a problem of the company due to the fact that in a single environment, work is performed immediately and its results are stored. At the same time, access to one or another information is given only to a certain circle of people, which allows to clearly differentiate the rights of employees of different levels.

Thus, intranet portals for small companies find their use and are quite useful. But it is possible to speak about it only if they are created on a high professional level and taking into account the individual characteristics of the company. Therefore, it is important that when creating a site for the company to turn specialists to a professional web design studio WebStudio2U.

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